Last updated: May 19, 2025
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Overview
Taskade provides a versatile and collaborative environment designed to unify team workflows. It combines task management, project planning (with multiple views like lists, boards, mind maps, calendars, org charts), note-taking, and communication (chat, video calls) in one space. Taskade integrates AI to assist with content generation (documents, summaries, project ideas), workflow automation, and task management, featuring AI Agents and an AI Project Studio.
Key Features
✦ Unified Workspace: Combines tasks, notes, mind maps, project outlines, and communication tools.
✦ AI Assistant & Agents: Generates content, summaries, project ideas; automates workflows with custom AI Agents.
✦ Real-Time Collaboration: Supports simultaneous editing, commenting, and team chat/video calls within projects.
✦ Multiple Project Views: Offers list, board (Kanban), action, mind map, org chart, and calendar views for flexible project visualization.
✦ Customizable Templates: Provides a library of templates and allows creation of custom ones.
✦ Cross-Platform Sync: Available on web, desktop (Windows, Mac, Linux), and mobile (iOS, Android) with real-time synchronization.
✦ Task Management Features: Includes due dates, assignments, custom fields, recurring tasks, and progress tracking.
✦ AI Automation Flows: Allows users to design and implement AI-powered automation sequences.
Advantages
🟩 All-in-One Productivity Hub: Consolidates many tools needed for project management and team collaboration.
🟩 Powerful AI Integration: AI assistant and agents significantly enhance content creation and workflow automation.
🟩 Seamless Real-Time Collaboration: Excellent for team projects with features like shared workspaces and live editing.
🟩 Flexible Project Visualization: Multiple views cater to different project management methodologies and preferences.
🟩 Generous Free Plan: Offers substantial functionality, including AI tasks, for free users and small teams.
Limitations
🟥 Learning Curve for All Features: The breadth of features and customization options can be initially overwhelming for new users.
🟥 AI Task Limits on Lower Tiers: The number of AI-powered tasks (agent requests, automation steps) is limited on free and lower-tier paid plans.
🟥 Offline Functionality Limitations: Being primarily cloud-based, most features require an internet connection.
🟥 Occasional Glitches/Slowdowns: Some users report occasional performance issues or bugs, though the platform is actively updated.
🟥 Integration Ecosystem: While it offers some integrations, it might not be as extensive as dedicated iPaaS platforms for connecting with all third-party apps (though Zapier integration can help).
Use Cases
➤ Team Project Management: Planning, organizing, and tracking team projects with tasks, deadlines, and collaborative tools.
➤ Task Management (Individual & Team): Creating to-do lists, managing daily tasks, and organizing personal or team workloads.
➤ Content Creation & Brainstorming: Using AI to generate ideas, outlines, summaries, and draft documents or marketing copy.
➤ Meeting Management: Creating agendas, taking collaborative notes, assigning action items, and utilizing integrated chat/video.
➤ Workflow Automation: Designing custom AI-powered automation flows for repetitive tasks or processes.
➤ Note-Taking & Mind Mapping: Structuring thoughts, brainstorming ideas, and creating knowledge bases.
Pricing Details
Taskade operates on a freemium model with subscriptions based on AI usage limits and advanced features.
⭘ Free Plan: For individuals and small teams, this plan includes unlimited tasks & projects, real-time collaboration, a limited number of AI Agents and Automation Flows, and up to 150 AI-powered tasks per month, with limited storage.
⭘ Pro Plan (e.g., ~$8-$10/user/month, billed annually): For professionals, offers more AI tasks (e.g., 10,000/month), more AI Agents and Automation Flows, increased storage, version history, and advanced features.
⭘ Business Plan (e.g., ~$16-$20/user/month, billed annually): For teams, this provides a very high AI task limit (e.g., 100,000/month), unlimited AI Agents/Flows, larger storage, team onboarding, and custom branding.
⭘ Enterprise Plan (Custom Pricing): Offers unlimited AI usage, SSO, dedicated support, and custom solutions.
(Note: AI task limits are consumed by agent requests, automation steps, etc. Discounts for students/startups are available.)
Summary
Taskade is an AI-powered, real-time collaboration and productivity platform offering a unified workspace for tasks, notes, projects, mind maps, with integrated AI assistance.
Released Dates
2024
Dec – Launched the "AI Project Studio," allowing users to generate complete project structures, workflows, and documents from a single prompt.
May – Introduced custom "AI Agents," enabling users to automate workflows and create specialized assistants for their workspaces.
2023
Sep – The first version of the integrated "AI Assistant" was launched, bringing generative AI capabilities for writing, summarizing, and brainstorming into the platform.
2018-2022
Taskade was launched and developed as a real-time collaboration and productivity tool, building its core features of unified workspaces, task management, and communication before integrating deep AI functionality.
